Calgary and District Cricket League is hereinafter referred to as the ?League?.
1.1 Classes of Membership
Membership in the League shall be of the following classes:
Honorary Life Members
PROVIDED that for the purpose of these By-Laws, unless the context shall clearly indicate to the contrary, the expression ?Members? shall be deemed to refer only to active members, and honorary life members.
1.2 Active Members
Any person may, on application to the League, become an active
member, subject to the following conditions:
1.2.1 Such applicant shall be a member of one of the Affiliated Clubs of the League;
1.2.2 Should be a duly paid up and registered member of an Affiliated Club;
1.2.3 Players under the age of 18 years will be required to receive permission from their parents.
Upon complying with the foregoing stipulations, the applicant shall be an active member of the League, in good standing, subject to these By-Laws and entitled to exercise all of the rights and privileges of active membership in the League until April 30th in the next following calendar year. Provided always that an active member shall cease to be an active member of the League when he ceases to be a member of an Affiliated Club. For these purposes, ?application to the League? as specified in 1.2 shall be satisfied if the person is duly registered by his Affiliated Club with the League.
1.3 Honorary Life Members
Any person who has previously been an active member of the League may, for his services to the League, be appointed an Honorary Life Member of the League by resolution passed at any General Meeting of the League. On such appointment, he shall become an Honorary Life Member of the League for life, and shall not be required to pay any membership fee. He shall be entitled to exercise all of the rights and privileges of active membership in the League, save that he may not exercise the right to vote unless he is also an Active member of one of the Affiliated Clubs.
The League may, by resolution at any General Meeting of the League, appoint as Patron, any person who by his support of cricket, financial or otherwise, merits the honour.
1.5 Junior Members
Any person may, on application to the League, become a Junior Member, subject to the following conditions:
1.5.1 Such applicant shall be below the full age of 18 years on April 30th in the year in which he makes application for membership, and shall be a duly paid up member of an Affiliated team.
2. BOARD OF DIRECTORS
2.1 Constitution of the Board of Directors
2.1.1 The Board of Directors of the League shall consist of the following Executive Officers: The four persons elected by the Annual Meeting of the League as President, Vice-President, Secretary and Treasurer. One elected officer from the Junior League Board. One representative from each of the Affiliated teams as officially appointed by the respective clubs. Immediate Past President.
2.1.2 The Board shall meet at the call of the President.
2.2.1 From time to time the League may appoint or elect committees as deemed necessary.
2.2.2 Co-ordinators of these Committees shall be appointed by the Executive.
A quorum of the Board of Directors shall not be less than 50% of the members of the Board, of whom not less than 50% shall be club representatives, and at least two elected officers.
At all meetings of the Board of Directors, each member present excluding the Chairman, shall have one vote, and in the case of a tie vote on any issue the Chairman shall cast the deciding vote.
3. MEETINGS OF MEMBERS
3.1 Annual and Semi-Annual Meetings
3.1.1 Every year in the month of October, at such a time and place as shall be designated by the Executive, the Annual General Meeting in the form of : the election of officers, the appointment of an auditor/s and the President?s report, shall take place.
3.1.2 The Semi-Annual Meeting shall be held in the month of March at such time and place as shall be designated by the Executive for the purpose of dealing with applications by Clubs or affiliation to the League, setting of dues, and for the transaction of such other business as may be properly brought forward.
3.2 Extraordinary Meetings
Extraordinary meetings of the League may be called at any time at the discretion of the Board of Directors, Executive, or the Secretary upon written requisition to the Secretary, signed by at least fifteen (15) active members in good standing, Representing at least 50% of the affiliated clubs, who shall state in such requisition the purpose of the Meeting,
Not less that ten (10) days written notice of the Annual Meeting and Semi-Annual Meeting shall be given to representatives of the Affiliated Clubs, specifying the business to be conducted thereat. Not less than five (5) days notice shall be given of any Extraordinary General Meeting specifying the business to be conducted thereat.
Each Affiliated Club shall appoint a maximum of three (3) voting delegates, who alone shall have the power to vote on all matters coming before a General Meeting. Voting on all matters shall be by show of hands, save for the election of the President, Vice-President, Secretary and Treasurer, which shall be by ballot, or where a ballot is directed by the Chairman in his sole discretion. Voting delegates shall be active members of Affiliated Clubs and must be in good standing. In the case of a tie vote on any issue, the Chairman shall cast the deciding vote.
A quorum shall consist of twelve (12) delegates, at least 50% of whom must be representatives of Affiliated Clubs.
4. OFFICERS AND THEIR DUTIES
These Officers shall alone comprise the League Executive. The Executive shall be responsible for conducting the day-to-day business of the League and any other specific duties with which it may be charged either by the Board of Directors or the General Body.
Officers of the League shall be a President, Vice-President , Secretary and a Treasurer. At the Annual General Meeting the Board shall be officially dissolved. However, the President shall chair this Meeting until new officers are elected, when the position of Chairman shall be passed to the new President.
PROVIDED that if any officer retires or is unable to act between Annual Meetings, the Board of Directors may appoint at their discretion, such person as they see fit to take his place until the onclusion of the Annual Meeting next following and he shall on such appointment become a Director of the League. No remuneration to the directors and officers of the League will be offered.
4.2 Duties of the President
The President shall preside at all meetings of the League and of the Board of Directors. He shall be an ex-officio member of all committees, and have the right to vote thereat. Subject to any express direction by the Board of Directors, the President shall appoint all coordinators of committees as may be established by the Board of Directors.
4.3 Duties of the Vice-President
In the absence of the President, the Vice-President shall preside at meetings of the League, the Board of Directors, or the Selection Committee. If the President and Vice-President shall be absent at a Meeting of the League, the Board of Directors or the Selection Committee, then any such meeting shall be at liberty to appoint it?s own Chairman. In the absence of the President, the Vice-President shall carry out the duties of the President.
4.4 Duties of the Secretary
The secretary shall:
4.4.1 Keep the Minutes of all meetings of the League and of the Board of Directors restricted in scope to the business transacted and the resolutions passed thereat;
4.4.2 Give proper notice of all meetings of the Board of Directors and of the League to persons entitled thereto as per para. 3.3;
4.4.3 Have custody of the corporate seal of the League;
4.4.4 Keep or cause to keep a true and correct record of the names and addresses of all members of the League;
4.4.5 As soon as may be practicable after each meeting of the Board of Directors, furnish to each member of the Board of Directors a copy of the Minutes of each Meeting;
4.4.6 Furnish annually to the Registrar of Companies pursuant to the Societies Act all such information, reports and returns as may be required in order to maintain the League in good standing;
4.4.7 Have charge of all correspondence, records and official documents of the League subject to the direction of the Board of Directors and allow active members to inspect them at all reasonable times.
4.5 Duties of the Treasurer
The Treasurer shall receive and properly account for all the funds of the League and shall keep such books as he may be directed for that purpose. He shall be responsible for the deposit of all funds received by the League in an account with a Chartered Bank or other depository appointed by the Board of Directors from time to time. He shall prepare a detailed statement of receipts and disbursements to the Board of Directors whenever requested, and shall prepare for submission to the Annual Meetings a statement setting forth the financial position of the League. This statement shall be verified by the League appointed auditor/s. All payments on behalf of the League shall be by cheque signed by any two of the elected officers. Any payment, on behalf of the League, in excess of the sum of five hundred dollars ($500.00) must receive prior authorization by the Board of Directors.
4.6 The Executive shall meet at the call of the President, or in his absence, the Vice-President. A quorum of the Executive shall be three (3) persons.
5. AFFILIATED CLUBS
Any cricket club composed entirely of amateur cricketers shall be eligible to apply for affiliation to the League. Clubs which are in good standing , financially and otherwise with the League, shall automatically be accepted as league affiliates for the new season, providing that such clubs indicate their desire to participate in writing to the League Secretary on or before the date of the Semi-Annual Meeting. Financial standing for this purpose shall be determined at the date of the Annual General Meeting of the previous season, but always before the start of said meeting.
5.1.1 If a team has made application to the League for relief from completing a season and the Board of Directors duly grants such a request, then such a team may qualify for Affiliation providing that such a team satisfies all the requirements as stated in 5.1.3 herein.
5.1.2 Any team which has been disbarred from participating in any one season shall be required to reapply for affiliation and shall be subject to satisfying all the requirements as stated in 5.1.3 herein.
5.1.3 Any new team requiring affiliation to the League must make application in writing to the League Secretary at or before the Semi-Annual Meeting.
18.104.22.168 The application must be accompanied by:
(1) A non refundable fee fixed by the Board of Directors.
(2) A list of members complete with their addresses and
(3) A recent letter from the team?s bank or financial
institution showing the team?s financial resources.
(4) Any other relevant matters.
5.1.4 The admission of the applicant team shall be decided at the Semi-Annual General Meeting. The League reserves the right to reject any application for affiliation if it believes that the admission of such a team or any of its members shall be prejudicial to good sportsmanship and the effective, smooth or good operation of the League.
5.2 Affiliation Fees
The affiliation fee for each Club shall be set at the Semi-Annual General Meeting.
6. DUES AND FINANCE
6.1 Fiscal Year
The fiscal year of the League shall be from January 1st to December 31st of each year.
The books, accounts and records of the Treasurer shall be audited as soon as may be practicable after the close of each fiscal year by the auditor(s) appointed by the League. The audited statement shall be presented by the Treasurer to the Semi-Annual General Meeting of the League.
7. BORROWING POWERS
For the purpose of carrying out its objectives, the League may borrow or raise or secure the payment of money in such manner as it thinks fit and in particular by the issue of debentures secured upon all or any portion of the assets of the League. This power shall be exercised only after authorization by extraordinary resolution duly passed at a General or Extraordinary meeting of members of the League, the notice convening such meeting specifying the intention to propose such a resolution. It must be passed by a two thirds (2/3) majority of those members present and voting.
8. CORPORATE SEAL
There shall be a corporate seal bearing the name of the League which shall be retained in the custody of the Secretary. The seal shall not be used except as authorized by the Executive. Whenever used, the seal of the League shall be authenticated by the signatures of the Secretary and another elected officer of the League, and if the Secretary be absent or unable to act, then by the Treasurer in his place.
9. RULES & REGULATIONS
The Board of Directors shall have full power to make such rules and regulations as they may from time to time consider necessary for the good government and well-being of the League, and in particular, shall draw and publish prior to the commencement of every season, Rules and Regulations governing the conduct of all matches played in League and Cup competition.
Such rules and regulations shall include provisions for the establishment and operation of a disciplinary committee and a mechanism to allow for the appeal of the decisions of the said committee. The disciplinary committee shall have full powers to disbar, permanently or otherwise any individual or team if it believes that the continued affiliation of such a club or individual shall be prejudicial to the good sportsmanship or the effective, smooth, or good operation of the League. Further, the Board of Directors shall have the right to reject the application of any individual for membership in the League at any time during the year, if in their opinion, the admission of such a person shall be prejudicial to the good sportsmanship, or the effective, smooth or good operation of the League.
Any team or person who feels aggrieved by a decision of the League shall have the right to have that decision reviewed by the League. Such an appeal must be made in writing to the League Secretary. The Appeal shall be governed by the procedure set out in the Playing Rules.
11. AMENDMENTS OF BY-LAWS
These by-laws may be rescinded, altered or added to by an Extraordinary Resolution passed by a majority of not less than two thirds (2/3) of such members entitled to vote as are present in person at a General or Extraordinary Meeting of the League at which not less than fourteen (14) days written notice specifying the intention to propose the Resolution as an Extraordinary Resolution has been given.
In the Application for Incorporation of the League and in these By-Laws, as amended from time to time, and in all Rules and Regulations herein before referred to, the singular shall include the plural, and the masculine shall include the feminine, and vice-versa wherever the context shall so permit and the circumstances require.
Dated in the City of Calgary, in the Province of Alberta on this, the 5th day of April in the year 2000 A.D.